You might want to consider creating positions with specific responsibilities and identifying people to fill each role. This was the approach taken for the Bokeelia Youth Basketball Tournament, which used the following roles:

  • Tournament directors: coordinate the work of other directors
  • Assistant director: manages communication among tournament and other directors
  • Financial director: manages finances, including funds for supplies, deposit and registration fees, concession cash/change, and the raffle
  • Sponsorship director: secures sponsorships and coordinates sponsorship recognition
  • Rules and officials director: determines tournament rules and policies, coordinates the official scheduler’s work, arranges for officials’ hospitality room, ensures officials are paid, and recruits court monitors
  • Scorekeeping director: recruits scorekeepers/timers, creates scorekeeping forms, and coordinates communication of tournament results
  • Risk/facility/equipment director: manages all facility, equipment, supplies, and risk-management issues
  • Scheduling director: develops and updates tournament brackets and schedule, manages completion and delivery of coaches’ packets, manages registration volunteers, and ensures all release/waivers are completed
  • Food and concessions director: coordinates food and beverage services
  • Promotion and marketing director: assists with coaches’ packets, coordinates pre- and post-event press/Web site information and photography, secures and presents awards, and coordinates volunteer recognition

Directing Youth Sports Programs  online course by ASEP, 2006, Champaign, IL: Human Kinetics.
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